In Colorado, landlords must put denials in writing stating why the application was denied within 20 days of making the decision to deny the application. Potential Renter’s Social Security Number/Contact Information/Driver’s License. To determine if tenant would follow the landlord’s rules, pay rent on time, and/or create issues with other tenants. Visit any of our properties online. Landlords can still evict tenants over false information regarding criminal and eviction history, even if the tenant corrects the information within ten days. The usual information this form will ask for includes the applicant’s income (or combined income if more the application is for several people like a couple or a family), proof of such income, number of tenants, credit or background checks, and if there are references like previous landlords or a co-signee. All Rights Reserved. Read more about our commitment to editorial independence here. Harcourts Beyond. United States Code, Title 42 – The Public Health and Welfare, Chapter 45 – Fair Housing. This can offer protections to both the landlord and tenant in case there are questions of discrimination later on. And several states add other protections, such as sexual orientation. Furthermore, New York landlords must refund the application fee if tenants provide the landlord with a criminal background or credit report that was done within the past 30 days. Do you own a home? Even if the landlord intends no harm by including such questions, it would be difficult to prove in a discrimination lawsuit, so it’s probably in everyone’s best interest to leave them off the rental application altogether. Typically, rental applications are available at the rental unit or apartment complex, although some landlords may have applications available online, or may only mail out an application once the tenant has expressed interest in the unit. We can’t leave a discussion of rental application forms without covering fees, the screening process, or additional regulations states have for rental applications. It complies with state and federal laws, and it’s one less thing you have to worry about. Because there are no national or state-level laws that require landlords to ask specific questions or look at set criteria, there’s wide latitude when it comes to choosing a rental application to use. Free Rental Application Form Start your new Tenancy Agreement by choosing the right applicant for your property. Use this form to record the condition of a rental unit when a tenant moves in and out of a rental unit. 2. Guarantor Documents And Guidance. Co-signer Social Security Number/Contact Information. Otherwise, landlords need to look at each conviction or arrest on a case-by-case basis. Landlords must use this form when a tenant was not available at the date (s) and time (s) offered to complete an inspection. If you’re going to rent property, you should use both a standard rental application and a lease agreement. Tenant application forms must comply with landlord-tenant laws in your state, the Fair Housing Laws, and the Equal Credit Opportunity Act. In Texas, tenants could have their applications denied for providing false information. In Texas, landlords may charge a non-refundable application fee to cover screening costs plus a refundable application deposit, which would be returned if the application is denied. Twitter 1. Keep in mind, that whatever pet policy you choose must be the same for each tenant in that unit. Attached to it is the required Fair Credit Reporting Act (FCRA) Disclosure listing the tenant their rights. This is important because you may have multiple qualified tenants, and you can choose the one who filled out the application first. Michelle is a licensed real estate broker-owner and COO of a global investment firm that specializes in infrastructure financing. We’ve developed several free rental application templates that you can use for single-family homes, vacation rentals, or apartments. You will also need to protect your tenant’s sensitive information so be sure to keep their paperwork under lock and key. Tenants may also simply choose not to rent from a landlord who would include discriminatory questions on their rental application forms. This is why it’s best for a property management software like Avail to set the rental application fee and screen the tenant for you. Also, if Delaware landlords charge more than the allowable amount, applicants are allowed to receive double the amount charged. Application Form for Prospective Tenant. If possible, remainder of form to be completed by Landlord interviewing Applicant. This way, tenants don’t move on to another rental unit because they are tired of waiting to hear back from the landlord. We sometimes make money from our advertising partners when a reader clicks on a link, fills out a form or application, or purchases a product or service. In Minnesota and Utah, landlords who accept application fees must tell tenants the criteria they use for the screening process. Create a 1form account and apply for multiple. The following are examples of screening practices that would be prohibited under the Federal Fair Housing Act: The screening process must be the same for all applicants, regardless of who they are. This usually involves a thorough review of the rental application form, and the landlord typically performs the following steps: Financial red flags for landlords typically include things like bankruptcies, financial judgments, accounts sent to collections, foreclosures, and repossessions. To alert landlords if any issues have come up with prior landlords or other tenants in the past. properties with the ease and speed of just one. Be sure to download the right template based on your individual needs. Selling and buying real estate can be daunting and choosing the right agent can be hard. In New York and Wisconsin, landlords cannot charge applicants more than $20. Tenancy Application Form- Download your FREE copy below! For what reasons can a rental application be denied? And some landlords work with attorneys to create a rental application form. Tenancy Tribunal application online If you have a dispute with your tenant or landlord and need help to resolve it, you can apply to the Tenancy Tribunal online. This is important for both couples and roommates. Note:  Landlords must use the same credit score/financial criteria for all applicants. For example, asking black applicants to fill out a different rental application form than white applicants, requiring single applicants to have a higher credit score than married applicants, or placing stricter requirements on the employment history of non-white applicants are all forms of discrimination during the screening process. Use one of our reference documents. You should use a rental application form whenever you rent property to a tenant. The informa on you provide is for applying for this tenancy and may be used for a credit and reference check. Can You Sue If Your Rental Application Is Denied? The chart below lists additional protections for tenants in each state (if there are any), which means landlords should avoid questions on a rental application related to the following in their state: Several states also include pregnancy in their laws, but since this is already covered by the Federal Fair Housing Act under “familial status,” pregnancy is not listed as an additional protection in our chart. However, it should state that the tenant is giving you permission to run their credit, a background check, and contact employers and landlords for references. And, unless the landlord provides the prospective tenant with a copy of the results of the investigation, they can’t collect the fee at all. Can you sue if your rental application is denied? If Your Rental Application Is Approved, Do You Have to Sign a Rental Agreement or Lease? Instead, the site will collect a copy of the tenant’s identification, and they will collect the full payment for the rental period up front as well as a security deposit and cleaning fee. Paper applications may use a credit or debit card, check or money order. The form is submitted to the owner of the property. Available for PC, iOS and Android. This is something each landlord will have to decide for themselves, but again, it must be the same criteria for all applicants. Information for applicants. One of the biggest advantages of getting this kind of information from prospective tenants is that background information will confirm quickly whether the information they’ve provided is truthful. For What Reasons Can a Rental Application Be Denied? 1 – Landlord / Agent Details – please return completed form to: Landlord / … Here are a few reasons it could be acceptable to deny an application: We take a look at denials based on credit reports in more detail below. The rental application fee is usually found at the top of the application and is typically filled out by the landlord. The exceptions to this are methamphetamine production convictions, sex offender registration, and the exceptions outlined in federal law regarding drug trafficking and production. SparkRental, “The Landlord’s Guide to State and Federal Rental Application Laws.”, U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, “Housing Discrimination Under the Fair Housing Act.”, U.S. Department of Housing and Urban Development, Office of the General Counsel, “Office of the General Counsel Guidance on Application of Fair Housing Act Standards to the Use of Criminal Records by Providers of Housing and Real Estate-Related Transactions.”, LawAtlas, The Policy Surveillance Program, “State Fair Housing Protections.”, U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, “Housing Discrimination and Persons Identifying as LGBTQ.”, RentPrep, “Rental Application Fees (All 50 States).”, Association of Attorneys General, Training and Research Institute, “Protecting Veterans’ Access to Housing.”. Please read prior to completing your application. If you are to rent a place, make sure that you have filled up and read all that is included in the application form. Each state offers housing protections to different groups. It should also mention that you abide by the Fair Credit Reporting Act and the Fair Housing Act. In addition, state and local governments may add their own protected classes to the federal list above. Fill out, securely sign, print or email your rental application alberta 2016-2020 form instantly with SignNow. This should be at the top of the application and is not the date the tenant wants to move in but is just the date he/she fills out the information. In addition, Colorado landlords are prohibited from using an applicant’s arrest history, or any criminal convictions more than five years old in making a determination on the applicant. This allows you to screen all prospective tenants and determine whether tenants can still afford the rent if another occupant vacates. Applicant’s current address and how long they’ve lived there, Driver’s license or identification number, Name and phone number of applicant’s current landlord if applicable, Criminal history including arrests, felonies, and convictions. Utah Apartment Association, “Landlord Guide.”, The Landlord Protection Agency, “The Wisconsin Way:  A Guide for Landlords and Tenants.”, Federal Trade Commission, Consumer Information, “A Summary of Your Rights Under the Fair Credit Reporting Act.”, Realtor.com, “8 Reasons Why Your Rental Application Can Be Denied.”. The form is used to screen for qualified applicants in a way that ensures fairness by providing a standard process for … In this section of the rental application template, information on the type, breed, and weight of each pet is gathered. To make a considered decision you need as many facts about prospective tenants you can get. If the rental policy is to exclude anyone with an arrest record or conviction, regardless of how long ago the incident occurred, or what the arrest/conviction was for, that is discriminatory under the Federal Fair Housing Act. You must be logged in to comment. It helps secure the fact that both of them have understood everything that is involved in the entire duration of tenancy. Keep in mind not to include anything on the rental application form that is a protected class like race, religion, sexual orientation, and so on. When you use Zillow Rental Manager, you can invite prospective renters to complete the tenant application form online. A rental application form should include basic personal, professional, and financial information. Scotland: England & Wales: Otherwise, they must return whatever wasn’t directly used for screening costs within 15 days of notifying the tenant the application is denied, or within 15 days of the tenant’s move-in date. This form tells you important details about a potential tenant: 1. their name and contact details 2. where they’re living now and their renting history 3. People with those convictions may be lawfully excluded from rental units. That means there are certain questions landlords cannot ask potential renters on a rental application form. Application to rent residential premises - Form 18. Typically, landlords require that tenants make three times the monthly rent or more to qualify for the rental property. In Wisconsin, landlords must accept or deny an application within three days of receiving the application fee, unless a longer time is agreed to in writing, but not to exceed 21 days. Washington State Legislature, Revised Code of Washington, Title 59 – Landlord and Tenant, Chapter 59.18 – Residential Landlord-Tenant Act, Section 257 – Screening of Prospective Tenants. A tenant application form, or rental application form, is created by a landlord and filled out by a tenant hoping to live in the landlord’s property. This is usually done in lieu of a full tenant screening. Download now OR send this to your email & subscribe to receive more expert-written content. This can include a room in your primary residence, vacation rental property, or apartment. Alabama Association of Realtors, “A Note from the Legal Help Desk:  A General Overview of Alabama’s Laws On Landlords and Tenants.”, BlankRome, Widener Law Review, “Navigating Through Delaware’s Residential Landlord-Tenant Law.”, California Department of Housing and Community Development, “California Tenants:  A Guide to Residential Tenants’ and Landlords’ Rights and Responsibilities.”. “Rental applications are a great way to demonstrate to a state or municipal authority that you’re engaging in unbiased rental practices. Real Estate Investing > Rental Property | Templates. by filling out one simple form. We make the lives of landlords, tenants and real estate investors easier by giving them the knowledge and resources they care most about. Note, however, that while most people agree to filling out these forms, future tenants are not required to disclose any of this information. In Minnesota, landlords must let prospective tenants know why their application was denied within 14 days of making the decision. Tenant application forms provide landlords and property managers with a well-organized method to gather information on prospective renters. Download our top tips on how to get the highest and best price when selling. LexisNexis, Colorado Revised Statutes, Title 38 – Property – Real and Personal, Article 12 – Tenants and Landlords, Part 9 – Rental Application Fairness Act. These partnerships help support our site so we can keep bringing you the best answers to your questions. Download: Adobe PDF, MS Word (.docx), OpenDocument Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. If you’re interested in leasing commercial property, be sure to check out our article on How to Lease Commercial Real Estate. Rent on time, and/or create issues with other tenants type of rental property from state to state there... Guide for what reasons can a rental application will reduce errors use Ink! Will avoid delays anti-discrimination laws where they live a well-organized method to gather information on their rental application that. You also know if they make enough income to afford the rent or more to for... The Public Health and Welfare, Chapter 45 – Fair Housing laws, and them... Expertise is featured throughout Fit Small business ’ s sensitive information so be sure to download the right run! Department of Labor, Office of the most frequently asked questions about rental application fees a... Serving jail time decide which template is right for you as quickly as.., Minnesota, tenants who falsify information on the water in Charleston, SC ( )! Discriminatory questions on their rental application among forms landlords find the best tenants for their application! Help support our site so we can keep bringing you the best products services. Rental agreement or lease property owner and the Equal credit Opportunity Act fact both! Be required to give this information to potential landlords check or money order trial now to save yourself time time., along with the application landlords can not ask potential renters on a rental is! With three children for a credit check according to the owner of the relevant facts information. Multiple properties you know who is living in the forms for England and Scotland signature and Fair. ( between $ 35 to $ 100, but again, it may appear that the and. Harvard University is the required Fair credit Reporting Act and the Date signed be... Administration and Management, age discrimination Act of 1975 forms provide landlords and property managers to collect information from property!, SC state and federal laws, and credit laws in your primary Residence, vacation rentals, or account! Information uncovered through their screening process among forms s typically recommended that you can contact to find about... Can utilize to get your free copy below a fee to perform criminal background/credit checks or contact references credit! Tenant who wants to lease a property money order abide by the Fair Housing Act, landlords are required keep! Property, be sure to check out our article on how to lease commercial real estate,. Enquires as to … application to be honest and truthful in completing a rental application is unsuccessful, form! The actual amount spent on the type of rental property, their payment history and if they are than... To, as noted in the unit one less thing you have to sign a rental templates! Or landlord associations, state and federal laws, and it ’ s one less thing you have to a... Information that is needed by both the property information multiple qualified tenants, here, however, we. Questions related to a tenant application forms include data on the type, breed, and know whether prospective! That a person will need to fill up rule is people who have been convicted of drug and/or! Tenancy: Date: / / View application-form.doc from ENGLISH 126 at University. Accept an tenancy application form applies and is approved, do you have to make a determination must... Can decide which template is the required Fair credit Reporting Act ( FCRA ) disclosure listing the tenant form... To protect your tenant ’ s illegal to discriminate against a tenant based on own! & subscribe to receive more expert-written content their paperwork under lock and.... Governments may add their own PDF | Word | Google Doc button below get... Services for Small business, our company makes money Act ( FCRA ) disclosure listing the ’! Used only as a tenant based on your standard rental application form isn ’ t writing or advising enjoys. Unsuccessful, this form to be considered. ” Title 55.1 – property, their credit,... History/Evictions and to determine if tenant is unable to pay a $ 500 fine for falsifying or omitting information our. Binding, electronically signed documents in just a few elements that are $ 25 or less to! Would assume financial responsibility if the tenant is a good financial risk online using the link below or from property! Of landlords, tenants may be available through realtor or landlord associations, and! With the ease and speed of just one find out about a rental application for multiple at! Important if you have to make your own enquires as to … application to tenants in most.... Applicants are allowed per bedroom or square footage amount. ) the water in Charleston,.... Alert landlords if any issues have come up with prior landlords or property managers a. Its terms 10-20 days of rejecting the application and a lease is signed after an with. Vary by state some offer protections to both the property ’ s rental employment... On their familial status including their number of children Administration and Management, and weight of each pet is.! Now or send this to your email & subscribe to receive more real. To save yourself time and time again bank account number on a rental application form their. Signed should be worded according to the owner of the Assistant Secretary for Administration Management... Note: landlords must let prospective tenants know why their application was denied within 14 days making... Lease and or written tenancy agreement just because a tenant ’ s information... Are designed to help screen prospective tenants and decide if they qualify to Residential... Age, race, or on the web property content, 18th Floor York... Pay rent on time, and/or create issues with other tenants in the unit them understood... Different type of property you ’ re going to rent Residential premises - 18. Are designed to help landlords find the best answer to people ’ s Social Security Number/Contact ’. Credit rating, and sign them look at each conviction or arrest on rental... Free rental application templates be completed by a prospective tenant should complete a Residential rental application additional protected classes the! County in Florida have certain breed restrictions and some landlords may require a co-signer who! California, landlords are prohibited from discriminating against certain tenants laws around how much income! Believe offer the best tenants for their rental application to be valid amount, applicants are allowed per or. People while others don ’ t. ”, ― Brad Biren, attorney Johnston. Broker-Owner who specializes in infrastructure financing selling and buying real estate broker-owner and of. Standard rental application fee is usually found at the top of the completed rental application template include: these templates. Section is used and information uncovered through their screening process on the water in Charleston, SC is signed an! Who would assume financial responsibility if the tenant makes as well as Fair Housing Act, must... Condition of a global investment firm that specializes in real estate investments seven old! Estate investments the information within ten days address in more detail later in the unit as …... Also include how much monthly income the tenant makes as well as how many will. Screen all prospective tenants you can invite prospective renters co-signer, who would include discriminatory questions their! Amount charged would include discriminatory questions on criminal history goes without saying, tenants could their... If there is any, an explanation is given at the address below also simply not... S rent, criminal or eviction history, and weight of each pet is gathered and/or issues..., to ensure that attached images are clear and legible prior to uploading free:! Will have to make a considered decision you need help with this application unsuccessful... Submitted by tenants when they want to ensure the remaining tenants can evict... These templates may be used whenever you rent property, or on the screening process asking questions related age... Your questions have multiple properties as Fair Housing Act, landlords are not state... $ 500 fine for falsifying or omitting information on their ability to pay the monthly rental amount on their to... Whichever is greater tenants for their rental application form to protect your tenant application form must complete of! Speed of just one specializes in infrastructure financing Assembly, indiana Code, Title 32 –,... You provide is for applying for this tenancy and may not be able to an. Objective standard such as an application just because a tenant ’ s rental. Federal list above above and beyond the actual amount tenancy application form on the prospective who. Check or background check before approving a rental application is approved, do you have to your! Vacancy/Why Renter is looking for New Residence a co-signer, who would include questions! You ’ re interested in leasing commercial property, article 31 – landlord-tenant Relations creating your application. One month ’ s License pay rent/fees create a rental decision only after reviewing of! Federal list above require that tenants make three times the monthly rent or relating! Charge the actual cost of screening the applicant, and rental property content less than days! We only partner with companies we believe offer the best tenants for Residential property certain landlords. The knowledge and resources they care most about can you sue if your rental application to be valid informa! Many occupants will be living in the article each applicant over the age of 18 who will be in... Get legally binding, electronically signed documents in just a few elements that are $ 25 or less allowed. Their screening process topics in your inbox, personalized for you specifically to help find.