xref 0000002359 00000 n POL005 – Records Management Policy and Procedures V7.1 The Executive Leadership Board shall receive reports and notes of meetings from Information Governance Group as often as requested or required. Working papers, preliminary drafts, or other material summarized in final or other form and which have no value once action has been taken. All record management activities, including file creation, maintenan… Records Management Policy 1 Records Management Policy 1 Preamble As a pre-eminent university in Africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the University espouses, the North-West University has adopted its first Records Management Policy on 22 … Office of the Associate VP for Diversity and Equity, Office of the Executive VP for Administration and CFO, Facilities Operations and Building Services, Office of Faculty and Staff Labor Relations, Office of the Provost and Executive VP for Academic Affairs, Office of the Vice Provost and Chief Information Officer, https://compliance.uconn.edu/reporting-concerns/reporting-overview/. RMP-1 (pdf): University Records … Develop plans to improve and grow the company The policy will be supported through the delivery of standards, guidance and procedures, which are documented within the Information Governance Policy Framework. Duplicate copies of documents maintained in the same file.  Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur.  All updates to Records Management Procedures and Records Retention Schedules are posted to the website.  Employees may also contact the University Archivist at (860) 486-4507 for further information. For more information, please see our University Websites Privacy Notice. This handbook was created to assist you in developing policies and procedures to ensure the effective and efficient management of your programs and organization. Support our day-to-day operations 3. Our websites may use cookies to personalize and enhance your experience. The foundation of our records management program is the implementation of the Records Retention Schedule that will facilitate effective recordkeeping and result in more … Work with the Records Manager to resolve questions or confusion about the interpretation or implementation of records policies and procedures. 0000001656 00000 n The originating agency should maintain a record copy. These policies define what information your organization must keep as a record, the procedures for managing those records, their retention periods, and procedures for ensuring their secure destruction. Published 28 July 2015 From: These procedures have been developed to provide guidance for the identification, capture, use, storage, security and disposal of records to ensure a consistent approach to records management across the University. 0 • Write Records Management Policies and Procedures and apply them consistently. Strategic planning and resource allocation. All employees of the University of Connecticut are required to be aware of the fact that records management procedures exist, and to ensure that records are maintained, retained, stored, disposed of and, as appropriate, destroyed only in accordance with such procedures and the Records Retention Schedules.  The University’s Records Management Procedures are available at http://records.compliance.uconn.edu/. Guidelines for Employees Leaving Ferris State … 2.2 Records created, received or discovered which contain information that may allow people to establish links with their Aboriginal or Torres Strait Islander heritage will be protected and made accessible. By continuing without changing your cookie settings, you agree to this collection. All of the records that make up a record series must have the same retention periods. • Formalize records destruction practices and destroy records consistently and systematically. NDSU Policy 713.1, Litigation Hold - This policy defines procedures and processes for maintaining records that are required to be kept due to litigation holds. Records Management Policy and Procedures Records are one of ONC BOCES most valuable assets. The Vice President – Information Technology Services (ITS) and Chief Information Officer in the UC Office of the President is delegated universitywide responsibility for records management and information practices policy. In this section, you should outline the purpose of the policy and detail the business drivers for creating it. <<937083EBD8B9914AB11E1F69A88F4E02>]>> Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. Records management is vital to the delivery of our services in an orderly, efficient, and accountable manner. The Records Management Policy will be implemented throughout the University via: An Announcement Notice under ‘FedNews’ on the ‘FedUni’ website and through the University Policy - ‘Recently Approved Documents’ webpage to alert the University-wide community of the approved Procedure. Set-up a Records Retention Schedule. Record— Connecticut public records are defined in General Statutes Section 1-200(5) as: “any recorded data or information relating to the conduct of the public’s business–prepared, owned, used, received, or retained by a public agency, whether such data or information be handwritten, typed, tape-recorded, printed, photostatted, photographed, or recorded by any other method.”  Recorded data and information that meet this definition are covered by this Records Management Policy. Policies - The RM policy works in tandem with a number of other policies and procedures in place within Ofgem, for example records retention policy and security policy. 1810 0 obj <> endobj Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. A Records Management Program is a planned, coordinated set of policies, procedures, people, systems and activities that are required to manage records. endstream endobj 1811 0 obj <>/Outlines 79 0 R/Metadata 1808 0 R/Pages 1804 0 R/OCProperties<>/OCGs[1812 0 R 1813 0 R 1814 0 R]>>/StructTreeRoot 98 0 R/Type/Catalog>> endobj 1812 0 obj <. It is simply a guide and as such neither prescribes nor recommends any particular policy or procedure nor any specific authorities or responsibilities. 1810 19 Policies and Procedures and Practices 4.1. 8.1 All information and records management practices in the University are to be in accordance with these procedures and related policy. Non-Record – By definition, the term “non-records” means recorded data or information that does not meet the above definition of the term “record”.  The physical characteristics of non-record materials are the same as record materials. %%EOF At the center of your records management program are your records management policies. NDSU Policy 713, Records Management - This policy identifies the policy and purpose for records management at NDSU. 4.2. 0000000016 00000 n It also indicates retention in active and inactive storage areas. University records are public records and once fully processed are generally open to research use. accordance with procedures outlined in this Records Policy and Procedures Manual and in the Standard Practice Guide. These and many other Guiding Principles of Compliant Records Management are listed after each of the five Best Practice … One of the first priorities for any business intent … 0000058912 00000 n Considerations When Developing Your Policy. 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